The most common symptoms of an inefficient team
Do any of these symptoms sound familiar to you?
– Finger pointing within the team
– Falling behind and missing of deadlines
– Rushing from one meeting to the next
– Team members constantly putting in overtime
If any of these criteria ring true to you, you might have opportunity to increase team efficiency. Running an efficient team for sure is an acquired form of art.
Here is what we have learned about the softer aspect of team management in our 20 years of experience in the field as well as in our own business.
1. Workplace flexibility
What really matters in the end are the results, not the fact that your team member showed up to the office 9-5 Monday to Friday.
Set up parameters within which your team has the flexibility to make their own choices regarding when, how and where they work. Elaine on your team might take an extended lunch break to go to the gym and come back revitalized and being more productive in the afternoon than Jane, who sits in the office from 8 to 5 but has a major productivity slump in the afternoon. Paul on the other hand might travel a lot for work and rather than spending 1 hour each way to go to the office it might be better for him to work from home on his traveling days in order to make the most of his desk time and reduce the stress of commuting.
The key here is that different solutions work for different team members. So it’s important to give choices to accommodate this. Employees who feel like they have more control will be more engaged and thus more productive at work.
2. Clear communication
Productivity loss based on poor communication can quickly become expensive with an estimated cumulative cost of $26,041 per worker, per year*. Without clear communication strategies and tools you run the risk of misinterpretation which then leads to mislead actions and efforts to recover those very actions to get back on course.
To avoid these easy pitfalls, set up a clear strategy of when, how and to whom communication will occur and provide your team with the right tools. This might be a weekly team call following a project management template which is housed on a shared platform or this might be a workflow management system with set rules of engagement, depending on the complexity of your team’s engagement.
3. Challenged employees
Engaged employees are key to your teams productivity. Giving flexibility and having clear communication with an open team culture are great first steps towards an engaged team. What we live by and believe to be a game changer though is to continuously challenge our employees with interesting work that helps them expand and grow.
We all know that sometimes things just need to just get done, and that might include some repetitive or admin tasks. But if this becomes the majority of a team member’s day at work, this quickly becomes disengaging and demotivating and brings down the productivity and efficiency of your team to progress.
This is one of the things we focus on here at BPS as we believe in technology as a catalyst to enable your team to run efficiently and minimize repetition.
We are passionate about enabling you and your team to achieve maximum productivity. Technology itself is never the answer to any problem but it for sure has an important role to play in facilitating change and making you run more smoothly.
To get you going, here are 5 of our top productivity apps – some of them are even free and you can get started today!